Executive Assistant

• Location: Virtual/TBD
  
• Supervisor: Sakina Iskandarov
  
• FLSA Status: N/A
  
• Schedule Classification: Hourly/Full-Time
  

Job Summary:

The Executive Assistant is responsible for administering all aspects of Take 5 Global’s daily tasks.  This involves the management of information/process, the management of day-to-day tasks, as well as acting as point of contact for the executive team.  This position will work virtually.

Duties/Responsibilities:

• Acting as the point of contact among executives, employees, clients and other external parties
  
• Managing information/process flow in a timely and accurate manner
  
• Managing the calendars and setting up meetings
  
• Making travel and accommodation arrangements
  
• Tracking daily expenses and preparing weekly, monthly and/or quarterly reports
  
• Overseeing the performance of other clerical staff
  
• Acting as an office manager by keeping up with office/store supply inventory
  
• Performing minor accounting duties
  
• Formatting information for internal and external communication – memos, emails, presentations, reports
  
• Taking meeting minutes
  
• Screening and directing phone calls and distributing correspondence;
  
• Corresponding with clients and distributing/assigning tasks to the appropriate employees
  
• Organizing and maintaining the office filing system
  

Skills/Abilities/Experience

• Ability to multitask and prioritize tasks
  
• Excellent time management skills
  
• Well-developed organizational skills
  
• Tech savvy
  
• Attention to details
  
• Great verbal and written communication skills
  
• Professional discretion
  
• Flexible hours