Executive Assistant

Posted April 21, 2022  |  Roman

  • Location: Virtual/TBD
  • Supervisor: Sakina Iskandarov
  • FLSA Status: N/A
  • Schedule Classification: Hourly/Full-Time

Job Summary:

The Executive Assistant is responsible for administering all aspects of Take 5 Global’s daily tasks.  This involves the management of information/process, the management of day-to-day tasks, as well as acting as point of contact for the executive team.  This position will work virtually.

 

Duties/Responsibilities:

  • Acting as the point of contact among executives, employees, clients and other external parties
  • Managing information/process flow in a timely and accurate manner
  • Managing the calendars and setting up meetings
  • Making travel and accommodation arrangements
  • Tracking daily expenses and preparing weekly, monthly and/or quarterly reports
  • Overseeing the performance of other clerical staff
  • Acting as an office manager by keeping up with office/store supply inventory
  • Performing minor accounting duties
  • Formatting information for internal and external communication – memos, emails, presentations, reports
  • Taking meeting minutes
  • Screening and directing phone calls and distributing correspondence;
  • Corresponding with clients and distributing/assigning tasks to the appropriate employees
  • Organizing and maintaining the office filing system

Skills/Abilities/Experience

  • Ability to multitask and prioritize tasks
  • Excellent time management skills
  • Well-developed organizational skills
  • Tech savvy
  • Attention to details
  • Great verbal and written communication skills
  • Professional discretion
  • Flexible hours
     

Contact Information